Master Maintenance List

General Preparedness Discussions
Clarence
Canada
Posts: 1132
Joined: Sun Sep 10, 2017 2:13 am
Location: Eastern Ontario

Master Maintenance List

Post by Clarence »

The forum is great and over the years people have contributed so much valuable information that it’s a shame it’s buried in twenty pages of posts under many different threads.

To help everyone keep track of certain items needing “maintenance”, I asked Denob if I could start a maintenance thread and I look forward to the task.

People would make a post about anything maintenance related that they may have encountered or even heard of being needed, missed etc. As more people “get it” with Covid, riots or financial concerns and wish to be better prepared, a maintenance list will not only help those who have systems that must be maintained at all times but help those thinking of setting up some new system,first time home or a cottage owner... and appreciate what may be needed in maintenance with the new adventures. While not intended as such, it may also look like a "list of stuff" but the stuff should be limited to whats needed to keep existing things operating and not so much as " you should have a generator" and more like, check to ensure you have topped up the fuel with stabilizer, that you run and test the circuits of the gen every month.., have changed or checked the oil etc. The fact that we talk about generator maintenance tasks or items will likely be enough to provoke others to think of getting one but the goal is for the list to ONLY be used as a check or maintenance list.

I will take people’s posts and hopefully each week or two, update the master list and post for people to see and people can then add new items over the week and I will rebuild the master list to include the new suggestions. The list will likely be long but will provide everyone with a good subject related list of things to consider in our busy lives to not forget about doing.

When posting, if people can make a reference to subject matter. Example, cottage, Vehicle, ATV, Sled... and then put their item or process/task to it, it will make my copying and pasting of the item into its intended destination easier.

There’s bound to be repeats or obvious ones like motor oil... but others like spare fuses for the generator is different than for an ATV and I would add “fuses to as many sections as I think or know appropriate and if you pick up on an area I missed (HAM Radio, Solar...) or other items needing fuses… then post it so I can include it under Communications, Power….

So, let’s dig deep into our life experiences, good and bad events and list the things needing to be done to keep things in good shape and ready when needed.


I will not repeat the above long winded intro each :D week but will make a short note so people seeing the list for the first time, will know the intent and process.


Here is a start

Residence:
Inspect Sump pump, clean of debris and test in the fall and again prior to spring thaw. check backup power for it.

Fireplace chimney inspection and annual cleaning, check for nests in the fall, maintain waterproofing around roof chimney openings.

Check fire extinguishers.

Replace any smoke detector and carbon monoxide batteries

Energy:

Add fuel stabilizer for generator fuel when leaving for extended periods of time or when not used for periods of time. Add quantities to gas and diesel per instructions, have enough for one year.

Battery maintenance on solar systems, need to maintain minimum levels, freezing concerns…

Vehicle:
check and replace old tire inflators.
make sure Trickle charger for BOV is working so vehicle starts when needed.
Change out vehicle BOB water bottles/ freshen them up in the spring and fall or as needed

Water Storage:

Gardening:
Reseal any unused seeds properly for use next year.
Turn off exterior water and drain all hoses, water timers, remove and properly store batteries used in timers

Medical:
Check to ensure items have not leaked or been compromised.
Keep on top of expiration dates.
Put reminders into calendar for reordering of medicines

Firearms and ammunition:

Food storage:

Communications:

Financial documents
Update any key financial information every six months, this includes any remote storage location such as safety deposit box, PVC tube buried at the camp etc

Laundry or Hygiene:

Keep adding subject matter titles per above type systems or key tasks


Clarence
Canada
Posts: 1132
Joined: Sun Sep 10, 2017 2:13 am
Location: Eastern Ontario

Re: Master Maintenance List

Post by Clarence »

Here’s a few

Off-road vehicle’s:

in addition to routine maintenance listed in manuals. Pull cable out on any winch, clean the cable per recommendations, let the cable dry, treat if metal, inspect and if good, rewind cable in. do it at least twice a year.

If running vehicles where there is road salt, wash down engine and others parts a few times in the spring to really get salt out from tight spots.

If not using off road vehicles for extended periods of time, ideally remove battery and put on trickle chard over summer ( sled) or winter for any ATV. This “may” also help prevent theft.


Residence:

Check gauge on fire extinguisher and maintain as needed. Shake them up as often as possible/ once a month, to help keep chemicals mixed.

Keep all manuals for large or complex equipment in one location. Example, generator, sump pump, alarm systems, water softeners, freezers ( and any keys to lock them), program able timers

Have appropriate spare batteries used in home heating thermostats, timers etc.

Manually test all alarm system points / door contacts, motions, glass breaks, water sensors for sump pump pit... call alarm company in advance and put system “on test” for an hour or until you know you have tested every point. Call station back and review what zone signals they received and compare with what you tested, you want confirmation of all signals being received. Retest any zone not reporting and fix anything not working.

Turn off all exterior water tap valves inside the house and open exterior valse to drain water.

Empty hoses, let dry and store in a warm and dry location.
Gallowshumour
Canada
Posts: 78
Joined: Sun Jun 02, 2013 12:53 am

Re: Master Maintenance List

Post by Gallowshumour »

Bi-annually, review your rendezvous plans and comms in the event you are separated from your people when disaster strikes. Rallying points, landmarks and phone numbers can change or become inaccessible over time (torn down, in a danger zone, out-of-date). Communications can fail big time (EMP, system crashes, mob destruction). Review and agree on primary rallying points and graded, alternate rallying points; agree on preferred travel routes to those locations; determine non-electronic ways of communicating along those travel routes to let others know you have been there, if you are still travelling that route, or if you have changed plans (coded letter-drops, coded signs and signals). (More on coded letter-drops later; post-it notes can be your friend, and using MS Excel to generate unique codes).
thecrownsown
Topic Leader
Canada
Posts: 847
Joined: Sun May 27, 2012 10:27 pm
Location: SW Ontario, ON

Re: Master Maintenance List

Post by thecrownsown »

I use the CCDC Master format for home maintenance and structure. It helps break down each item and brings to light things that I hadnt thought of before. That means maintenance, ongoing repairs, upgrades or future projects or just being aware and keeping it in mind. I have a separate system food/supplies, etc but for the "home base" this works for me.

Division 2 - Landscaping / grading / earthwork / water attenuation / plantings / asphalt / fencing / gates
Division 3 - Concrete - concrete foundations Foundations
Divison 4 - Masonry
Division 5 - Metals
Division 6 - Carpentry / Wood
Division 7 - Thermal / Moisture protection / Roofing / building envelope / building envelope security
Division 8 - Doors / Windows / Window film / door/window protection against inclement weather / garage doors.
Division 9 - Finishes
Division 10 - Specialties
Division 15 - Mechanical - Plumbing, heating/cooling/air filtration, water filtration, fire suppresion, wood stove, backflow prevention
Division 16 - Electrical distribution, temp/emergency power, smoke/CO monitoring, security systems, data and internet

Its more indepth,but having a list and a schedule makes things easier to deal with.
https://www.internationalpreppersnetwork.net/viewtopic.php?f=57&t=7738
Clarence
Canada
Posts: 1132
Joined: Sun Sep 10, 2017 2:13 am
Location: Eastern Ontario

Re: Master Maintenance List

Post by Clarence »

The below master maintenance list needs your experience and tips.
Please review the below work in progress, pick any number of areas and add your ideas on what you know would be helpful to others and yourself because the hope is that this master list can be reference by those who have never used certain equipment or even for people who have run a generator for twenty years but due to stress… may forget a key item. It could go into some list you tape on a wall or place in a drawer or a binder with other manuals etc.
Don’t see a category such as chainsaw, gardening, power… then add it and then add your to do list to it. I will then place into a group where I believe it to best fit. Look forward to your input. cheers


Landscaping / earthwork / water attenuation / plantings / fencing / gates/ gardening:

• Reseal any unused seeds properly for use next year.
• Empty hoses, let dry and store in warm (not hot, to avoid drying out rubber) dry location.
• Turn off exterior water and drain all hoses, water timers, remove and properly store batteries used in timers.
• Check exterior drain ditches for debris and clean
• Clear leaves troughs and drain pipes in the fall and perhaps in the spring.
• Before use in the spring and fall, check the tops of exterior lights that may have bird nests wedged on top of them.

Concrete - concrete foundations:
• Biannually, Check foundations for water leaks and repair

Masonry:
• Check concrete around chimney areas for loose or missing grout

Metals:
• Check metal or tin roofs for loose or corroded fastenings. This will help keep the roof on in high winds and prevent leaks.

Carpentry / Wood:
• Ensure all wood structures are sound, this includes hunting stands, posts for hanging of meat boat docks or canoe racks by the water etc.

Moisture protection / Roofing / building envelope / building envelope security:
• Routinely check condition of light boxes for spider webs, mouse or bird nests.
• Check all exterior lighting ( bulbs)
• Check for signs of water damage around window.
• Check roof vents for water leaks, check any chimney or heating exhaust vents

Doors / Windows / Window film / protection against inclement weather:
• Before leaving the cottage or BOL, check to ensure all windows and doors are properly secured.
• Lubricate all garage door cables and pulleys, door hinges or window and door hardware

Finishes:
• Are boat, tractor, BBQ or other item coverings still waterproof.
• Do boats need new waterproof paint applied

Specialities:

ATV, UTV, Snowmobile, dedicated off road truck, Motorcycle, pedal or electrical bike or any true “off road vehicles:
• In addition to routine maintenance listed in manuals. Pull cable out on any winch, clean the cable per recommendations, let the cable dry, treat if metal, inspect and if good, rewind cable in. do it at least twice a year.
• If running vehicles where there is road salt, in heavy mud etc., make sure to wash down engine and others parts a few times in the spring to really get salt out from tight spots.
• After dusty, wet or muddy runs, wash off vehicle, brakes, engine compartment.
• Check air filters and maintain as needed.
• Check engine oils, radiator and other fluids
• If not using off road vehicles for extended periods of time, ideally remove battery and put on trickle chard over summer (sled) or winter for any ATV. This “may” also help prevent theft.
• Make sure Trickle charger for BOV is working so vehicle starts when needed.
• Change out vehicle BOB water bottles/ freshen them up in the spring and fall or as needed in your region.

Day to day use Vehicles:
• Check and replace old tire inflators.
• Do not neglect recommended vehicle maintenance requirements/ changing of oils, fluids, timing belt, air filters…. Check each vehicle manual and perform maintenance.
• Try and keep gas tank above half full
• Did you replace the fuel line de-icer bottle used last year or has it leaked in your trunk

Chainsaws and other motorized tools
• Prepare chainsaws and other small motors for long term storage per manufacturers manual.
• Add fuel stabilizer to tank or to fuel containers.
• Clean sparkplug/s
• Possibly change oil, clean filters, store in dry area and ensure ventilation


Water Storage:
• As often as logically reasonable, check status of water storage containers for leak, discoloration.
• Change out water as needed to maintain safety, smell or taste.

Medical:
• Check to ensure items have not leaked or been compromised due to loose caps, freezing, small cracks above liquid levels (squeeze or tilt containers to the side to check for leaks).
• Replace any items used during an event or season.
• Check expiration dates.
• Consider removing or properly securing any medications when leaving a building for extended periods of time (keep away from children).
• Put reminders into calendar for reordering of medicines.

Food storage:
• Check food lockers for integrity, signs of rodent activity, moisture

Communications:
• Bi-annually, review your rendezvous plans and communication plans in the event you are separated from your people when disaster strikes. This includes and not limited to rallying points, landmarks
• As friends or lovers come and go and family members move around and add or remove individuals from their circle, Phone numbers and email accounts will change or become inaccessible over time, Communications can fail big time. This from an EMP, system crashes, Mob destruction of cell towers.
• Review your primary rallying points and graded, alternate rallying points; Check to ensure preferred travel routes to those locations are still viable; determine non-electronic ways of communicating along those travel routes to let others know you have been there, if you are still travelling that route, or if you have changed plans (coded letter-drops, coded signs and signals). (More on coded letter-drops later; post-it notes can be your friend, and using MS Excel to generate unique codes).

Financial documents:
• Is financial information up to date, this includes any remote storage location such as safety deposit box, PVC tube buried at the camp etc.

Firearms and ammunition:
• Practice safe storage and cleaning requirements. This for firearms as well as ammunitions (legal obligations or others)
• Make sure to have a copy of any FAC, PAL… paperwork with you and at any site where firearms are stored to avoid running afoul of the law.

Laundry or Hygiene:
• Check bleach and other corrosive materials for damage from leaks, Consider storing in glass jugs for long term use/storage. Store away from metal, electrical cable or circuit boards.

Clothing:
• Check to ensure any stored clothing is still dry and ready for use when needed.
• Ensure one has needed waterproofing liquids and sprays. ( if required, protect from freezing)

Mechanical - Plumbing, heating/cooling/air filtration, water filtration, fire suppression, wood stove, and backflow prevention:

Home, Cottage or BOL:
• Have spare air filters for furnace and change as required
• Check gauge/s on fire extinguisher and maintain as needed. Shake them up as often as possible to help keep chemicals mixed.
• Keep all manuals for large or complex equipment in one location. Example, generator, sump pump, alarm systems, water softeners, freezers ( and any keys to lock them), programmable timers
• Empty hoses, let dry and store in warm (not hot, to avoid drying out rubber) dry location.
• Turn off exterior water and drain all hoses, water timers, remove and properly store batteries used in timers.
• Have appropriate spare batteries used in home for wall thermostats, timers etc.

Electrical distribution, emergency power, smoke/CO monitoring, security systems, data and internet:

Energy:
• Battery and other maintenance on solar systems.
• Check fuel levels on regular basis, check in the fall a few weeks before you leave for the season and have levels or tanks topped up.
• Add fuel stabilizer for generator fuel when leaving for extended periods of time or when not using generator for long periods of time. Add quantities to gas and diesel per instructions, have enough stabilizer for your needs.
• Test Generator as often as logically possible. When checking, flip breakers and test circuits/ items connected to panels/s
• Label and ensure you have spare generator fuses
• Consider having start up and shutdown procedures near or attached to the generator so others not familiar or where one may have forgotten (hey we all get old one day or are tired) the process can reference too.
Alarm Systems:
• Manually test all alarm system points / door contacts, motions, glass breaks, water sensors for sump pump pit... call alarm company in advance and put system “on test” for an hour or until you know you have tested every point. Call station back and review what zone signals they received and compare with what you tested, you want confirmation of all signals being received. Retest any zone not reporting and fix anything not working.
• Check and replace all fire, smoke and Carbon Monoxide monitoring devices and batteries. Keep additional batteries in stock for future use.
• Remove and secure phones, network gear when leaving cottage, BUT be sure to inform needed parties where things are locked away.
• Consider cancelling or suspending service to avoid misuse or abuse
thecrownsown
Topic Leader
Canada
Posts: 847
Joined: Sun May 27, 2012 10:27 pm
Location: SW Ontario, ON

Re: Master Maintenance List

Post by thecrownsown »

For Landscaping:
-Trim trees, make sure they arn't a hazard in a wind or icestorm to damage home or property.
-check property for slope and ensure water attenuation away from the home and there is good drainage.
-shovel snow away from the edge of the house to avoid flooding or back up of sump in the winter.
-Vermin: have ample supply of mouse/rat traps or other animals that are a problem. Borax, etc. on hand that can burrow under sheds or hide in homes.


For Doors/Windows:
-Check for mould around windows and remove if seen in caulking.
-Check for break in the seal in thermal pane windows. will lose significnat heat this way.


For Roof/Building envelope:
-Do walk around to look for damage or locations where vermin / birds may be entering/nesting. mesh over furnace vents, etc.
-poke head in the attic space and check to make sure wood is not stained or wet or rotting where the roof may have signs it needs to be replaced.



Mechanical:
-check the sanitary backflow preventor regularly to make sure nothing gets "stuck" in it. if the check valve becomes blocked, and there is backflow from municipal services your basement can get flooded.
-fire extinguishers in all closets, and main areas. bumped and ensure in working order regularly.
-
https://www.internationalpreppersnetwork.net/viewtopic.php?f=57&t=7738
Clarence
Canada
Posts: 1132
Joined: Sun Sep 10, 2017 2:13 am
Location: Eastern Ontario

Re: Master Maintenance List

Post by Clarence »

Much appreciated crown,

there a likely a hundred very important tip in each section that will help everyone. as people copy and past they can simply remove whats not applicable to their situation / an apartment versus a seldom used cabin, a gardener or not, solar or not... Live in an apartment, then send us your tips to keep things functional.
Clarence
Canada
Posts: 1132
Joined: Sun Sep 10, 2017 2:13 am
Location: Eastern Ontario

Re: Master Maintenance List

Post by Clarence »

Need your help folks. Lots of knowledge out there so jump in.

Closing down or prepping for the winter:
To help with drainage in the spring, stake any culverts of drain pipes with a five foot or needed stick to mark entry and exit points so you can remove snow throughout the winter or upon thaw and help get the water draining faster.

Blow out or drain any water in garden hoses, from water filled earth rollers, any water pumps used for gardens, in boats.

Vehicles: drain water from outboard motors, prep fuel tank per manufacturers specifications. Check any radiator fluid strengths for freezing and make sure coolant freezing levels are ok for your region.

Consider running store bought 50.1 or other ratios for a full tanks worth of work in all the two cycle equipment being stored over the winter. This higher quality fuel may help your equipment start better come spring time.

Clothing:
Not always easy but make sure any last minute clothing worn is put away dry or allow to hang dry and avoid find moldy leather gloves, wool items when you return a few months later.

Store clothing so mice do not make a nest of it. ( well sealed plastic or other type co trainers are good for this)
Last edited by Clarence on Mon Nov 23, 2020 5:09 pm, edited 1 time in total.
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peppercorn
Posts: 2013
Joined: Sat Sep 13, 2014 6:06 am
Location: Alberta

Re: Master Maintenance List

Post by peppercorn »

Computer ate my post, will start again.
Give a man a gun, and he can rob a bank. Give a man a bank, and he can rob the world.
Clarence
Canada
Posts: 1132
Joined: Sun Sep 10, 2017 2:13 am
Location: Eastern Ontario

Re: Master Maintenance List

Post by Clarence »

peppercorn wrote: Sun Nov 22, 2020 5:51 am Computer ate my post, will start again.
not the dog?
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